American Express® Corporate Meeting Card
All your corporate meeting spend. All in one place.
Streamline your live or virtual meeting and event management expenses into one account.
Gain visibility, increase control and help drive savings with an American Express Corporate Meeting Card
The American Express Corporate Meeting Card lets you consolidate and track your company’s spend on meetings, events and conferences. With all your event expenses in one place, you can separate meeting spend from travel and entertainment costs and gain more control over your budget.
Simplify your event spending with the American Express Corporate Meeting Card
Capture spend
Consolidate expenses into one account to help increase visibility and earn incentives on Card spend.
Create efficiency
Streamline reconciliation or allocation processes whilst integrating with existing workflows.
Improve reporting
Gain visibility into spend by isolating expenses and enabling reporting specific to each event.
Control budgets
Gain control of event budgets and drive compliance by using preferred suppliers.
How does the American Express Corporate Meeting Card work?
Design your program
Work with a dedicated Account Manager to customise your Corporate Meeting Card program, choose from physical and virtual Cards, set up your Cards and controls, and automate data feeds into your Event Management System to aid reconciliation.
Consolidate your spending
Meeting planners can now use the American Express Corporate Meeting Card for all event-related spend, from venue down-payments and speaker fees to travel expenses and welcome gifts.
Identify cost-reduction opportunities
Use the American Express @ Work® platform to review spend, oversee compliance with meeting and travel policies, and identify opportunities to negotiate lower rates with preferred suppliers.
Embed and grow
Build the American Express Corporate Meeting Card into your supplier contracting process to grow your program and drive rebate volume, while relying on American Express @ Work® to provide rich data analysis that can help maximise savings.
Case study: a pharmaceutical company reduces conference costs
The Challenge: A large pharmaceutical company was spending too much on conferences, without having full insight into how much money was going where. Tough procurement and T&E policies made it difficult to streamline spend, while supplier relationships with varying payment types and terms made it confusing to reconcile budgets and see the big picture. They needed a solution that made it easier to manage their budget and stick with preferred suppliers.
The Solution: With an American Express Corporate Meeting Card in place, the company was able to set spending limits for each conference and see how much was being spent with each supplier, in turn aiding annual procurement negotiations with preferred suppliers. Additionally, they were able to strengthen supplier relationships because the American Express Corporate Meeting Card pays vendors almost instantly, reducing the need to allocate admin time to complex purchase order and invoice-payment processes.
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Frequently Asked Questions
A Corporate Meeting Card supplements your existing Corporate Charge Card program by creating a single account that allows you to consolidate and track all spending related to meetings and other events—both in-person and online. The American Express Corporate Meeting Card makes meeting expenses accounting easier by giving you visibility and control over all your meeting and event expenses, all in one place.
When you implement a Corporate Meeting Card program for your company, you can make physical or virtual Corporate Meeting Cards available for departments or individuals. Your Account Manager will work with you to customise a program, choose physical or virtual Cards, determine controls to drive value, and set up data feeds. Custom reporting is available via American Express @ Work and you can use this information to track spending against your budget, set parameters for how much and with whom employees can spend, and negotiate volume discounts with preferred suppliers.
American Express Corporate Meeting Cards are Charge Cards, not Credit Cards. A Charge Card must be paid in full each month and as your spending and repayment patterns evolve, so do your purchase approvals. This can be helpful for some of the large payments often associated with events and meetings, such as venue down payments, keynote speaker fees and group travel costs.
An American Express Corporate Meeting Card can be useful for companies that either host or attend in-person or virtual events of any kind, such as conferences, trade shows, summits or meetings.
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