American Express Global Apply For Card Quick Start Guide
Initiate, Approve and Track Card applications in one place with ease
The Corporate Card Application process is now faster and more collaborative than ever.
Send Applications with Ease - With only a few clicks you can initiate Applications to employees, and they will receive the invite to Apply from
American Express.
Online Certification – Programme Administrators can now certify employee identification documents online as part of the approval process.
Collaborative – Unlimited Programme Administrator sharing at the Control Account level. Share Access Keys and see all Applications in progress.
Pre-fill Applications Applications – Programme Administrators can now send a pre-filled Application* form directly to Applicants to complete.
Centralised Monitoring - View the status of applications, with the power to resend, cancel or approve as needed .
Locating Critical Functions
Quickly navigate to relative tabs to conduct critical tasks with ease.
Click Apply for Card from the American Express @ Work1 home screen
1. Send Applications
In the Send Applications tab, select the application option that is best for the applicant
2. Manage Applications
The To Do List tab lists all Applications pending action -approve, reroute or cancel as required
3. Track Applications
In Track Applications tab you can view all Card Applications and the current status in process
Initiating a Card Application
Flexible ways to Initiate - Select Quick Send or select the Access Key you wish to initiate the application from
1. Enter Employee Details
Select the Control Account number or Access Key and add relevant employee contact details, including email address
2. Review and Submit
Ensure all fields are complete and click Submit
3. Review and Confirm
The system will confirm the Application ID and automatically email an invitation to apply to the Applicant
Enabling Employees to Initiate a Card Application
Card Applicant Self Initiate Link enables employees to access information to apply on internal materials to initiate their own applications
1. Programme Administrator Selects Access Key
Select desired Access Key and select Card Applicant Self Initiate Link
2. URL Presents for Use
Share the URL that presents and the Access Key Number with applicants
Tip
The URL and Access Key Number can be posted on intranet or located with new hire materials
Managing Card Applications
In the application summary, Programme Administrators can Approve, Decline, or Reroute to Applicant for additional details
1. Review
Selecting the Arrow on the right of each application will display summary information. At the top, the number of Applications Ready for Review and Rush Card (urgent) Applications will appear.
2. Choose Your Action
Select from one of the actions to the right of the Application summary. Multiple application approvals or cancellations can be initiated by ticking boxes alongside applications in the list and selecting the required button.
3. Review and Confirm
A pop up will ask you to confirm yourselection. This change to the Application will be reflected in theStatus Tracking screens.
Track a Card Application
The list presents all Card Applications to allow Programme Administrators to see where the Application is in progress
1. View Application List
In Track Applications tab Programme Administrators can view all Applications and their current status at a glance
2. View Status of Application
The status for Applications is available for each stage of the application journey
Quickly locate applications to confirm status or resend to applicant
Dynamic search and filtering by Application Status, Date Range, and Country enable fast retrieval of employee applications
Robust dynamic search capabilities
Detailed filtering
Access Key creation - simply set your options and save
Unlimited Access Key sharing at the Control Account level. Once created, Access Keys do not expire
Access Key Name
Type a unique Access Key Name to make it easy to locate and initiate.
Customise Approvals
Select the best approval process for your company. Assigned Approvers can be added within Global Apply for Card, to provide automatic routing.
Optional Details
These fields are optional and now enable customisation – the field will only appear on application if checked.
Programme Administrators can customise the length of fields to minimise input errors by applicants. If various lengths are valid, leave as “Any”
Final Approval
Programme Administrators can decide if they would like to review the Application for final approval before submission to American Express.
Appendix
Footnote
1Use of American Express @ Work is restricted to employees, contractors and/or agents that the Company, and its representatives designate for the sole purpose of performing online account queries and maintenance, including accessing and/or creating reports relating to the Company's American Express Corporate Card programs. @ Work is available to all companies with an American Express Corporate Card program. Enrollment is required. To enroll in @ Work please contact your American Express Representative or call 1-888-800-8564.
American Express Europe S.A. has its registered office at Avenida Partenón 12-14, 28042, Madrid, Spain. It is registered in Spain with tax identification number A-82628041 and is authorised and regulated by Banco de España. Where American Express Europe S.A. cards are issued in Spain but obtained within the European Economic Area, local rules may apply to the way that it conducts its business which can be enforced by that country´s applicable regulatory authority.
Additional Resources