American Express Australia Online Recruitment Privacy Statement

 

 

Effective Date: July 2022

 

At American Express, we are committed to safeguarding your privacy. We want you to know how we may collect, use, share, and keep information about you and the choices that are available to you during the employee recruitment and selection process.

 

This Online Recruitment Privacy Statement applies to American Express websites or other services which link to this statement, and to all data collected throughout the recruitment process. It does not apply to those websites, apps, or services that have their own online privacy statements such as the American Express website, americanexpress.com, or the American Express Network website, amexnetwork.com. It does not apply to information we collect to provide products and services.

 

From time to time, we will change this Online Recruitment Privacy Statement. We recommend that you check the current version available here. If we make changes to this statement, we will update the “Effective Date” at the top of the page

 

What information does this Online Recruitment Privacy Statement cover?

 

This Online Recruitment Privacy Statement describes how we (and our Service Providers) may collect, use, share, and keep information that we get about you online and offline. We gather Online Information if you:

 

  • Visit, use or apply on our recruitment websites or other platforms, such as social media platforms, that link to the American Express recruitment sites; or
  • Receive or reply to electronic communications from us.

We may also collect Offline Information from you or about you during the recruitment process including but not limited to:

 

  • during interviews (i.e. phone interview, in person interview);
  • from referrals;
  • as part of the background verification process.

In this statement, we also explain how we may combine Online Information with Other Information we collect from you and others and how we then use the combined information.

 

Some Online Information and Other Information is Personal Information/Sensitive Personal Information (SPI).

 

What information do we collect online and how do we collect it?

 

Generally, you give information directly to us (or to our Service Providers). For example, you have to give us your name, email, mailing address, phone number, or date of birth when you:

 

  • register for job notifications;
  • create a profile by submitting your CV/resume; or
  • apply for a job.

Cookies and Similar Technologies

 

We (and our Service Providers) also collect information through Cookies and Similar Technologies. Most Cookies and Similar Technologies will only collect De-identified Information such as how you arrive at our website or your general location. However, certain Cookies and Similar Technologies do collect Personal Information/SPI.

 

We (and our Service Providers) may collect information using Cookies and Similar Technologies including but not limited to:

 

  • the device you use to browse our websites (for example, we may collect information about the operating system or the browser version and the type of device you use to open electronic communications from us);
  • the IP Address and information related to that IP Address (such as domain information, your internet provider and general geographic location);
  • browsing history on our website (such as what you search for, the pages you view, how long you stay, and how often you come back);
  • how you search for our website and from which websites you came from;
  • whether you open our electronic communications and which parts you click on.

We (and our Service Providers) may also collect information made publicly available through third-party platforms and services (such as online social media platforms, professional social networking sites, job/career fairs, etc.), through online databases or directories, or that is otherwise legitimately obtained. This information may be governed by the privacy notice(s) provided by the third party at the time of collection.

 

We may also collect non-public information from third parties for purposes such as for background checks and referrals.

 


How do we use the information we collect about you?

 

We use the Personal Information you provide to us and, possibly, Online Information or information collected by our Service Providers about you on its own or combine it with Other Information, including but not limited to:

 

  • If you register for notifications, contact you with notifications and announcements about new jobs at American Express;
  • If you submit your resume/CV;

    - We may hold your resume/CV and related Personal Information/SPI in accordance with our record retention schedule;
    - We may review your online applicant profile from time to time to consider you for relevant job opportunities at American Express; and
  • Protect your information;
  • Safeguard the security of your information;
  • Conduct research and analysis, including to better understand our job candidates and website visitors;
  • To support our background screening process if you apply for employment and are subsequently offered a position, subject to applicable law and where appropriate (we will provide you with additional information before we do such a screening); and
  • Use it in other ways as required or permitted by law or with your consent (as applicable).

Please note that we may review your information using automated processes.

 

Please note that if you choose to provide us with your e-mail address or your mobile number, we will only use these to send you e-mails and/or SMS alerts about your recruitment enquiry, job application, to request additional details about your resume/CV, and send you job alerts, where you have enrolled in this service.  If we send you emails, we will collect information about your interaction with our e-mail content, such as whether you can read graphic-rich html e-mails.

 


How do we share your information?

 

We may share Personal Information/SPI as required or as permitted by law, including but not limited to:

 

  • With regulatory authorities, courts, and governmental agencies to comply with legal orders, legal or regulatory requirements, and government requests;
  • With our Service Providers, law enforcement and governmental agencies to detect and prevent fraud or criminal activity, and to protect the rights of American Express or others;
  • Within the American Express Family of Companies;
  • With our Service Providers who perform services for us and help us operate our business, including our recruitment processes;
  • For specific services, when you have given your consent (as applicable).

We may transfer Personal Information/SPI to companies within the American Express Family of Companies or to our Service Providers throughout the world, for example, to search for suitable positions or to process your application. Regardless of where we process your information, we still protect it in the manner described in this Online Recruitment Privacy Statement and according to the applicable laws.

 

How do we handle Aggregated Information and De-Identified Information?

 

Aggregated Information or De-identified Information does not identify you individually; it helps us to analyze patterns among groups of people. We may share Aggregated Information or De-identified Information for the same reasons as we might share Personal Information/SPI.

 

How do we keep and safeguard your information?

 

We use organizational, administrative, technical and physical security measures to protect your Personal Information/SPI. These measures include computer safeguards and secured files and facilities. We require Service Providers to safeguard Personal Information and only use your Personal Information for the purposes we specify.

 

We will keep your Personal Information only as long as we need to follow up on your request to register for job notifications, process your application or inform you about future opportunities, unless we are required by law or regulation or for litigation and regulatory investigations to keep it. When your Personal Information is no longer necessary for our business, legal or regulatory needs, we will take reasonable steps to securely destroy such information or permanently de-identify it.

What are your choices?

 

You have the choice to access, and/or correct your Personal Information/SPI in the following ways:

 

- Withdraw your request to receive job notifications or to be considered for job applications at any time;
- Ask us to delete the Personal Information we have about you;
- Ask us to rectify any incorrect Personal Information; and
- Request a copy of the Personal Information we have about you.

 

Please note that if you decide to restrict and/or object to the processing of your Personal Information or if you withdraw your job application, we will not be able to further process your application or consider you for future opportunities at American Express.

 

If you want to access, update or change your Personal Information, please contact global.recruiting@aexp.com.

 

Do you have questions about the Online Recruitment Privacy Statement, want to exercise any of your rights or want to make a complaint?

 

If you have questions wish to make a complaint or exercise your rights you may contact globalcolleagueprivacy@aexp.com.

Glossary

 

Aggregated Information — data or information relating to multiple people which has been combined or aggregated such that individuals cannot be re-identified. Aggregated Information includes information that we create or compile from various sources, including certain data from Cookies and Similar Technologies.

 

American Express (we, our, us) — the American Express Company as identified at the beginning of this Online Recruitment Privacy Statement.

 

American Express Family of Companies — any affiliate and subsidiary of, and any company owned or controlled by, the American Express Company.

 

Cookies and Similar Technologies — a cookie is a small data file that a website transfers to your computer's hard drive. We place cookies when you visit our recruitment website. We use the term Cookies and Similar Technologies in this statement to refer to all technologies that collect information in this way.

 

De-identified Information — data or information used in a way (for example, pseudonymised) that does not identify you to a third party. We often derive De-identified Information from Personal Information/SPI. It includes information that we may collect from Cookies and Similar Technologies.

 

IP Address — a number assigned to a device when connecting to the Internet.

 

Online Information — data or information collected on American Express websites and applications as well as on websites and applications of third parties relating to topics about our business, which may include Personal Information, Aggregated Information and De-Identified Information.

 

Other Information — American Express internal information (for example, previous employment history) and other online and offline information we collect from or about you.

 

Personal Information or Personal Identifiable Information (PII) -- information that relates to an identified or identifiable natural person, such as name, address, telephone number, email address, previous employment history and other information associated with that individual such as demographic details

 

Sensitive Personal Data or Information (SPI) -- includes Personal Information that also consists of information relating to financial information such as Bank account or credit card or debit card or other payment instrument details.

 

Sensitive Personal Data or Information does not include information that is freely available or accessible in the public domain.

 

Service Providers — any vendor, third party and/or company that performs business operations on our behalf, such as recruitment, printing, mailing, other communications services (email, direct mail, etc.), data processing, and servicing.