It is not easy for companies to ensure that the procurement process is properly monitored and compliant. In terms of compliance, procurement personnel are most concerned about whether suppliers comply with contracts and whether companies comply with regulations and standards, because once the regulations are violated, they may be checked or even prosecuted, which is costly.

Business solutions authority SAP mentioned in the "Maximize Purchasing Power and Increase Compliance in Regulated Organizations" report: "To increase purchasing power, it is necessary to comprehensively examine the demand situation, strengthen monitoring of expenditures and Improve contract compliance.” In the report of Seven Strategies for Future Procurement (Seven Strategies for Future Procurement), an international management consulting company, Capgemini also mentioned the need to enhance the purchasing power of compliance and monitoring effectiveness, from source search to payment (source to payment (S2P for short) process must be "close and seamless".

With the support of the purchase/order system, approval workflow and reimbursement system, S2P supervises how companies meet the daily requirements of suppliers. The report pointed out: "S2P can help fulfill the procurement contract, and it can also increase the monitoring and transparency of expenditures, and make the procurement process smooth." The S2P process is tight and seamless, which means that the supplier can be paid by the buyer as long as the quantity and price are met . Capgemini believes that "this move will not only improve efficiency, but also increase the transparency of expenditures and facilitate corporate monitoring. However, it seems that many companies are still worrying about improving the S2P process. Capgemini believes that there are three reasons.

Faced with the above challenges, companies can take the following three steps to strengthen monitoring and compliance.

First of all, companies should try to make operating procedures and systems simple and easy to use, and provide support to employees so that they can adapt to the change as soon as possible. Capgemini’s report recommends: “You must choose between monitoring and ease of use. If the amount involved is not high, you can use the purchase card to pay first, and then reimburse the company afterwards.” Proper communication is very important, signing new contracts and receiving new catalogs After that, the relevant parties should be notified.

Second, business goals must be set by the company. Capgemini pointed out: "This is not the responsibility of the purchasing department. Business managers should ensure that their staff meet the agreed purchasing policies and process requirements.

Finally, companies should explain to employees the consequences of failing to meet compliance requirements. Capgemini's report stated: "Not only must everyone understand the impact of non-compliance on them, but also let them know that good performance will be rewarded.